Divvy Glossary of Terms

The budget that funds are pulled from when a spender makes a transaction with their physical Divvy card. Learn how to select an active budget.

A user role that has full access to manage features and settings for a company in Divvy. Admins can add people to their Divvy account, order cards, assign people as owners/members, create budgets, and view all transactions and export data as needed. Learn more about the Admin role.

Divvy administrators can enable settings that require transactions and/or reimbursements to be approved in their account. Once the approval setting is enabled, the admin can determine who approves the transactions or reimbursements. Learn more about transaction approvals and reimbursement approvals

A user role that can view and export data from Divvy, but cannot edit information or manage settings. Learn more about the Auditor role.

The amount of money in a budget that has been allocated to people and vendor cards in a budget. This represents money available to be spent from the budget at that very moment.

The amount of money remaining in a budget that has not been assigned to a person or virtual card.

A company's billing cycle determines when the balance payment is due and the reward multiplier applied to the amount spent. The billing cycle can be set to monthly, weekly, or semi-monthly. All cleared money spent must be paid in full at the end of your billing cycle

A user role that has the ability to edit all transactions in an account. They can also view active and retired budgets. They can be added budgets as owners or members as desired. Learn more about the Bookkeeper role.

Budgets are utilized to organize how a company spends money. When creating a budget, admins select an overall spending limit, when that limit resets, and which users are allowed to spend from those funds. Divvy accounts can manage expenses from a single budget or create multiple budgets organized by team, location, project, event, or any other category. When users spend with a Divvy card, they can select which budget the funds will be taken from. Learn more about budgets.

The amount that can be spent from a budget by budget members and cards. Budget limits are set by an admin.

A user attribute used to describe any user that has been added to a budget. Budget members have access to funds within the budget that have been approved for them by a budget owner. All transactions made by budget members may be seen by budget owners and admins. Learn more about budget members.

A user attribute that can be assigned to any user within a budget. Budget owners can manage budget rosters, approve and decline fund requests, and view spending data within the budget. Budget owners can have any user role and there may be one or more Owners assigned to each budget. Learn more about budget owners.

The amount over the budget limit that can be spent if approved by a budget owner. Buffers are set by an admin when a budget is created or edited.

The total amount of money that a Divvy customer can borrow. This credit line is assigned after a customer completes the application process. The Dashboard displays the total credit limit, amount available to spend, and the balance, which is due at the end of each billing cycle.

Fields that are completed by Divvy spenders that provide additional information about the transaction. Admins select which options display for each budget, whether the fields are required or optional, and which options are available to select for each custom field. Learn how to create custom fields and assign them to a budget.

Money that can be spent or already has been spent from a Divvy budget. Budget owners can allocate funds to members and cards or send additional funds to budget members. Members can request funds from the budget owner. Learn more about the types of funds in a Divvy budget.

Analytics in Divvy that provide information on spending at the company level or by an individual spender.

From the Integrations page, admins can connect tools to their Divvy account. Accounting integrations allow admins to sync Divvy transactions with common accounting software, including NetSuite, QuickBooks Desktop, QuickBooks Online, and Sage Intacct. Additional integrations allow Divvy customers to send and approve fund requests in Slack and attach TravelPerk invoices to transactions.

A user attribute that can be assigned from a user's profile page or the People page. If company settings include managers are part of the approval flow for transactions and/or reimbursements, managers can approve transaction and reimbursement requests.

An account setting that allows you to block specific merchant categories or only allow specific merchant categories for transactions in selected budgets. View the merchant category codes that can be allowed or blocked.

A user role that is assigned to users who spend in Divvy, but don't need additional permissions. Learn more about the Member role.

Virtual cards that only spend from funds assigned to the member. The user who creates the card is automatically designated as the cardholder. Learn more about member cards.

The physical charge card that can be sent to any Divvy members. Physical cards can be used for in-person and online purchases. Each member must activate their physical card before it can be used to spend from any of their budgets. Learn how admins can order physical cards for spenders in their account.

Divvy members can submit a reimbursement requests for out-of-pocket and mileage work expenses. Divvy admins can select to pay out reimbursements through the Divvy platform via ACH, which requires members to link a bank account in Divvy. Learn more about reimbursements in Divvy.

Divvy Rewards allows companies to earn rewards points for eligible transactions made by users in their account. Reward points may be redeemed for cash, gift cards, statement credit, or travel reimbursement. Divvy reward points may be earned by all spenders in an account, but rewards can only be viewed and redeemed by an account admin. Learn more about Divvy Rewards.

A budget setting that determine how budget funds can be allocated and spent by budget members. Shared funds options can be set to one of three options: 1) budget owners can spend from available funds and budget members must be assigned funds, 2) budget owners and members must be assigned funds by an admin, or 3) all budget owners and members can spend from any available funds in a budget. Learn more about shared funds.

Anyone who uses a Divvy virtual or physical card to spend money from a Divvy budget.

The remaining funds in a budget that have not been assigned to a person or virtual card. This is money that can't be spent without first being assigned by a budget owner or admin.

Virtual cards that spend from any available funds in a budget or up to a limit set by the budget owner or admin. Vendor cards must be associated with a cardholder upon creation and display in the Budgets page along with budget members and owners.

Learn more about vendor cards.

Virtual cards are created within Divvy and allow spenders to easily spend from assigned funds and organize spending for specific vendors and purchases. Each virtual card includes a unique card number and expiration date, similar to physical cards.

There are two types of virtual cards: member cards and vendor cards. Member cards are created by budget members to spend from any funds assigned to them. Vendor cards are created by admins or budget owners to spend from available funds in the associated budget.

Learn more about virtual cards.